RightFax As A Tool For A Paperless Office

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RightFax is a powerful tool to transition to a paperless office

RightFax has been pegged by PC World as a tool to transition to a paperless office in their recent Ultimate Guide to The Paperless Office. While transitioning to paperless office practices can be met with some trepidation, going paperless provides a host of benefits including improved cost-savings and informational security.

RightFax provides users with multiple incoming and outgoing fax transmission methods such as email-client integration or web-client interface. RightFax’s diverse transmission configurations eliminate or reduce papers role in the faxing process. The reduction of paper in the faxing process, as well as other items commonly associated with printing such as toner, can lead to drastic cost savings and quick return on investment. Transitioning away from paper faxing also improves security and compliance efforts. RightFax simplifies tracking and management of all fax transmissions to ensure that you never lose a fax again! Implement RightFax and reap the benefits from transitioning to a 21st Century, digital office.

OCR and Network Scanning for Paperless Healthcare Archiving

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John Lynn, founder of HealthcareScene.com, maintains that paper will continue to play a roll in healthcare offices for the time being. However, he insists that while paper based processes may persist, organizations should adopt paperless practices such as paperless storage. By leveraging high volume scanning, coupled with OCR document conversion, healthcare organizations can transition to a more paperless office while improving ease of access to information.

OCR for paperless archiving and storage

Healthcare organizations’ front offices are inundated with high volumes of paperwork and storage of said paperwork is costly and difficult to maintain and manage. From patient health records to claims forms, management of these various forms and the ability to quickly access this information is a critical component of quality patient care. By leveraging network scanning and ABBYY Recognition Server OCR conversion technology, organizations can take their paper-based documents and render them completely text-searchable and indexable through conversion to searchable PDF, XML or other formats.

The newly converted, files can be exported to any network folder or electronic storage system to compliment any organization’s existing systems. Files can easily be parsed by searching for appropriate keywords, allowing for increased ease of access to information. ABBYY Recognition Server provides cost-effective, industry-leading OCR conversion that allows organizations to transition to paperless practices, build or optimize existing records and archival practices and improve patient care through improved ease of access to patient health information.

The Road to a Paperless Office

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Businesses that seek to adopt paperless office practices run into a series of challenges. Whether it is an office-culture unwilling to change or clients and suppliers reluctant to hop on the band wagon, many obstacles remain in front of paperless initiatives.

However, some business leaders believe this aversion to change may shift with a younger generation entering the workforce. Such a shift in attitude may be critical. Industries with paper intensive workflows can see paper expenses reach well above six figures. In times of economic uncertainty such as these, going paperless may be the answer to question of how to remain viable.

Adoption of paperless office culture can lead to increase in market position

Businesses moving to paperless processes cuts operation costs, and according to some, may increase their place within the market. Cloud computing and other technologies, such as fax-over-IP, serve as allies in the fight to rid the office of paper. Offices should leverage these technologies to drive paperless initiatives.

While taking your entire enterprise paperless may not be a feasible proposition, many have found success in starting with paper intensive departments such as:

  • Accounts Payable
  • Order Processing
  • Purchasing
  • Operations

The implementation of paperless technologies in the workforce has seen considerable growth and success within the healthcare industry as electronic medical records software and digital fax distribution have rendered many hospitals and clinics paperless.

The move to a paperless office provides many benefits that cannot be ignored. Increased worker efficiency through automation of processes coupled with decreased operational expenses can provide a road to navigate out of these economic troubles. Paperless Productivity President Shamel Naguib spoke to the Connecticut Green Guide, a publication of the Hartford Business Journal, about adoption of paperless business practices and the various corresponding benefits. The road to a truly paperless solution can be bumpy, but the destination is well worth the drive.