RightFax As A Tool For A Paperless Office

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RightFax is a powerful tool to transition to a paperless office

RightFax has been pegged by PC World as a tool to transition to a paperless office in their recent Ultimate Guide to The Paperless Office. While transitioning to paperless office practices can be met with some trepidation, going paperless provides a host of benefits including improved cost-savings and informational security.

RightFax provides users with multiple incoming and outgoing fax transmission methods such as email-client integration or web-client interface. RightFax’s diverse transmission configurations eliminate or reduce papers role in the faxing process. The reduction of paper in the faxing process, as well as other items commonly associated with printing such as toner, can lead to drastic cost savings and quick return on investment. Transitioning away from paper faxing also improves security and compliance efforts. RightFax simplifies tracking and management of all fax transmissions to ensure that you never lose a fax again! Implement RightFax and reap the benefits from transitioning to a 21st Century, digital office.

RightFax Configuration Best Practices

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RightFax configurations greatly benefit companies who are seeking to streamline processes and optimize document exchange. However, RightFax architecture is complex and businesses and organizations must observe RightFax best practices for the Fax-over-IP (FoIP) solution in order to fully optimize their existing systems. When architecting and implementing a RightFax solution, one must:

RightFax configuration is complex and RightFax architecture best practices must be followed

  1. Do it properly the first time. RightFax is a high-visibility project, especially when fax is mission critical such as in healthcare, government, and finance. If the transmission of sending and receiving faxes is not a marked improvement from the previous process, it won’t be adopted. Ripping and replacing is not a viable option as it can often lead to high costs to repair or replace a failed system.

  2. Set Proper Expectations. Users should have realistic expectations for the functionality of the software and fully understand what functionalities require additional licenses and or integration.

  3. Account for the full extent of your RightFax integration demands. RightFax FoIP software integrates with your organization’s VoIP / telecom environment, data network, Active Directory, Microsoft Exchange, Mainframe / Unix applications, multiple operating systems, and data repositories. A keen understanding of how to most elegantly architect a solution and integrate RightFax within your specific environment is paramount for successful implementation.

RightFax configurations are complex and the proper guidelines must be followed in order for RightFax to benefit your organization. Setting appropriate expectations for the user community, accounting for the full demands of RightFax integrations, and simply configuring the RightFax system properly the first time are all integral steps to successful RightFax deployment.