ABBYY OCR and RightFax for SharePoint

Posted on by Paperless Productivity Posted in News to Use, OCR, RightFaxTagged , , ,

ABBYY Recognition Server is an OCR (optical character recognition) software solution that can effectively leverage your RightFax and SharePoint investments to greatly improve document archival and retrieval practices. If you currently suffer from:

  • Misplaced or misfiled documents
  • High administrative costs for storage of paper files
  • Lost time spent tracking down files

ABBYY Recognition Software will improve the efficiency of your document management processes.

Recognition Server maximizes your RightFax and SharePoint investment

Let’s assume that most of your organization’s incoming documents (invoices, employee records, contracts) are received as faxes, via RightFax. Incoming files are delivered to the digital fax solution and received either by email client or a network folder. Recognition Server will pick up the image file (TIFF, PDF, JPG, etc.) from either the email account or a network folder and automatically create fully-searchable text file (Searchable PDF, RTF, XLS, XML, etc.) for that document. Any additional indexing information can be indexed if you so choose. After Recognition Server performs the OCR, it will export the file to SharePoint automatically as a fully-searchable text document for search and retrieval.

Leveraging Recognition Server will increase workflow efficiency by:

  • Automatically delivering paper and image documents with metadata into SharePoint eliminating misplaced or misfiled documents
  • Make the content of scanned documents fully searchable
  • Brings consistency in capture, storage, and management of documents
  • Archiving files digitally for easy, enterprise-wide search and retrieval

ABBYY OCR technology can also take any existing files within SharePoint and make them fully searchable and indexable using ABBYY IFilter. The IFilter works hand in hand with the SharePoint library. IFilter communicates with SharePoint and any file within the library that is unsearchable will be sent to IFilter for creation of a text file. Now, when a user then performs a search for a particular keyword within SharePoint, the corresponding image file will be presented in its original form with a layered text-file for indexing and searching purposes.

However the benefits of Recognition Server are not restricted to the aforementioned workflow. Organizations not using RightFax or SharePoint can still benefit from the OCR technology. ABBYY Recognition Server can generate fully searchable text based off of any scanned image and can be exported to any Enterprise Content Management software by exporting to either a local folder that is synced to the cloud or to a network folder. Recognition Server is a very flexible solution that can accommodate any of your organization’s pre-existing workflows.

A demonstration of Recognition Server within a RightFax and SharePoint environment can be found here, and we encourage you to contact Paperless Productivity® for a live demonstration built around your unique workflow.

RightFax and ABBYY OCR Bridge the EMR Collaboration Gap

Posted on by Paperless Productivity Posted in News to Use, OCR, RightFaxTagged , ,

RightFax paired with ABBYY OCR software effectively bridges the technology gap between EMR system providers.  The post-HITECH world has been marked by hospitals and clinics doling out big bucks to chase the carrot of government subsidies granted by demonstration of meaningful use.  As such, IT decision makers are purchasing EMR software, such as Epic, Cerner, and NextGen at a rapid rate.  However the rise in EMR software sales has coincided with a rise in end-user dissatisfaction.

The criticisms directed toward the EMR software developers rests largely on frustrations based upon closed system formatting and lack of industry-wide development standards. These frustrations include:

Fax and OCR integration facilitates inexpensive and efficient communication between EMR systems

  • Lack of coordination between EMR systems
  • Inability to communicate and share information between providers and insurers
  • EMR integration with clinical and billing software is difficult and costly
  • Health Level 7 communication protocol, which provides framework for communication between hospitals requires inefficient coordination between each party
  • Lack of systems coordination demands increased labor costs due to manual data entry

RightFax and ABBYY OCR technology are two examples of two software applications that help hospitals leverage EMR technology to serve as a bridge between hospitals and other medical organizations such as clinics, insurers, and government agencies, or to easily capture documents and data requiring entry between two or more disparate systems within a single organization. RightFax digital fax solutions integrate with Epic, Cerner, NextGen, and other leading EMR software systems, providing many benefits for end users:

  • Facilitates quick and efficient transfer of PHI between EMR environments, departments, and facilities
  • Drastically reduce labor and operational costs by eliminating manual data entry into EMR systems
  • HIPAA compliant transfer of information such as prescriptions, lab results, and referrals
  • Coupled with OCR technology, such as ABBYY, facilitates complete control of processes without reliance on coordination between organizations or systems
  • With RightFax and OCR technology, EMR users can fax PHI and receive inbound faxes and completely automate the process of manual data entry without third-party collaboration